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A variety of companies, especially those that provide Software as a Service (SaaS) products, rely on productivity and collaboration tools to ensure maximum efficiency and output for smooth business operations. G Suite is one of the best collaboration tools for leading business management. It comes loaded with a ton of features, offering unmatched benefits when compared to other options on the market.
Through this post, find out how the highly recommended features and benefits of G Suite are set up to be your best business collaboration tool.
What is G Suite?
Originally known as Google Apps before rebranding in 2016, G Suite (Google Suite) is a cloud-based productivity “suite” or collection of smart apps. Google-designed, the collection of apps is focused towards facilitating collaboration and increasing productivity in business, education, personal tasks, and leisure ventures. As most online users already find these apps handy, many have probably interacted with a few of them at some point or even on a regular basis.
Over 4 million businesses today, including Verizon, HP, Whirlpool, and Salesforce, make use of this collaboration tool to help individuals stay connected to their teams and complete work on any device from anywhere in the world. While Microsoft Office 365 is still more widely used in terms of overall business numbers (over 120 million businesses use Office Suite), Google is constantly enhancing its G Suite enterprise appeal with updates on their established tools as well as introducing cutting edge productivity and collaboration platforms to compete with Microsoft, Slack, Zoho and similar market tools.
What are the Features of G Suite?
G Suite has built different tiers for user plans, and each plan comes with a specific set of features offered at a fixed price. There are three plans available to clients, starting with the Basic G Suite plan which is available at $6 per user per month, the Business G Suite at $12 per user per month, and the Enterprise G Suite plan at $25 per user per month. The higher tiers come packaged with more features. Thus, customers have the power to carefully analyze and consider the features that would most benefit and enhance their business goals and budgets. Even the features of the basic plan are plenty enough to cover most business needs.
Here are some of the common G Suite features offered, making it the best collaboration tool:
Gmail is Google’s email software tool that allows users to create their own Gmail accounts using email addresses specific to their business domain names. For example, if a user is named Alice and they run a business named “My Business,” their unique Gmail address for the business could be [email protected], or customized to represent their respective business brand. Gmail was first introduced in 2004 and since then has amassed quite a number of users, boasting well over 1.2 billion clients in the market and making Gmail the most popular and widely used email client.
Google Drive is a secure cloud-based storage tool where users can store and manage their files. The amount of storage space provided is dependent on the subscription plan. The Basic plan offers 30GB of storage for every user, while the Business and Enterprise plans allocate unlimited storage. Once you sign up on the Drive, you will be able to access your personal storage and share your files from any device. It is designed to be organized and easy-to-use so that users can readily search for any file without hassle as well as co-manage Team Drives under the Business and Enterprise plans.
Google Calendar is a scheduling tool which allows users to set reminders, schedule events, fix deadlines and better manage time for tasks. Additionally, it is set up for calendar creation with options to make these accessible to everyone on the team. In this way, scheduling meetings, setting project deadlines, assigning tasks, and viewing the long-term and short-term outlooks become less stressful as everyone can easily access the calendars.
Google Keep is Google’s note app, built with a lot of features to help organize notes in one convenient place. It is equipped to make to-do list, set reminders, categorise tasks, etc. Further, it is user-driven; if a note is deleted mistakenly, Keep is designed with a recycle bin where all deleted documents are stored, either to be retrieved or permanently deleted. Keep also syncs notes across several devices and archives them when finished.
Google Docs and Google Sheets allow users to create and edit documents and spreadsheets respectively in a browser. You can also easily import documents and spreadsheets in a variety of formats including .docx, .doc, .pdf, .txt, .csv and .html to make them editable. When editing is complete, the programs export them to a preferred third-party format.
One of the most outstanding features of these tools is that users can comment in real time. This makes sharing documents with other people manageable, especially with files needing to be edited, utilizing functions such as commenting and track changes. It is also noteworthy to mention that the files in these tools do not count towards the allocated personal storage limit.
The G Suite Admin Console was conceptualized to allow business owners an efficient way to manage their tasks and teams from one central place. The administrator can add new users, create groups, configure the security settings, and enable certain features for particular users in the group.
Google Hangouts Chat is a tool created to facilitate communication between users, either one-to-one or in group settings. Google Hangouts Meet can be used for video calls, useful for holding a meeting when other members of the team are perhaps without internet connection or are away from the office.
Google Groups provides the space for the creation of smaller teams within a larger business community. One notable feature of Google Groups is the ability to create email aliases for free, assigning these to specific team members. Additional emails for a business domain can be registered so that emails directed to the business can be managed and sent to the assigned employee or department. As businesses grow, having the ability to create personalized email aliases ensures that important messages can be handled quickly and more directly, maximizing efficiency in daily business operations and creating smoother client-company communication.
What makes G Suite the Best Collaboration Tool?
With all its premium features, there are a lot of benefits to enjoy when integrating G Suite into business operations. Some of those benefits include;
- Easy Usage
G Suite is one of the most widely used collaboration tools in the world simply because it is incredibly easy to use. The features do not require users to be tech-savvy to integrate Gmail, Google Calendar, or Google Keep into their business routines. The features are easy to master and most employees need little-to-no training to utilize these tools, already familiar with many of the base functions through private use on the free versions.
- Compatibility across Devices
The G Suite collaboration tools are compatible with both mobile phones and PCs. They are designed to sync data in the apps across many devices and accounts, in order to streamline work productivity and keep team members connected throughout the various stages of business operations.
Google is perhaps one of the most reliable companies in the modern tech world. With G Suite, users do not have to worry about maintenance windows or scheduled downtimes as Google’s data centres continue to maintain superb infrastructure, ensuring that their features run smoothly at all times.
Although G Suite is not the cheapest collaboration tool found in the market, it is definitely one of the most affordable for its feature-rich product packages. Given that it is available in three different pricing plans, businesses can better manage their budgets and select the plan that suits their business needs more directly. Businesses are also able to cut back or expand as their business requirements change over time, making G Suite flexible and affordable.
The Google Cloud platform provides the highest and tightest level of security in the market, extending its secure network to all G Suite tools. Investing in research and expertise in security measures, G Suite provides peace of mind for all types and levels of business operations, regardless of how many team members work across various platforms and share sensitive operational data.
In general, G Suite is without a doubt one of the best collaboration tools available for businesses. The plans are feature-rich and every tier provides apps that allow businesses to maximize efficiency and thrive without having to compromise on security, reliability, or affordability. Having a collaboration tool that you can rely on may just be the best thing you can do to boost your business.